Engaging Creative Minds seeks executive assistant

Engaging Creative Minds, located in Charleston, S.C., is hiring an executive assistant.

Job duties:

• Provide daily administrative support to Engaging Creative Minds executive director (ED)
• Manage ED’s calendar, coordinate meetings, and emails
• Support ED with board and committee meetings, scheduling, sending documents and other duties as needed
• Assist lead instructional coach and director of operations with Engaged Learning Experiences (ELEs) in school, summer camp and outreach events throughout the community
• Other administrative duties as needed such as manage outgoing and incoming mail, answer and direct incoming calls, greet office guests, invoice art partners and creating PowerPoint and other marketing materials
• Provide clerical support including filing, faxing, copying, scanning, mailing and data entry primarily to the executive director, but also to other staff as needed
• Assist Summer STEAM Institute camp director with registration, parent communication, camp packets, daily morning and afternoon carpool, student groupings and summer payroll

Qualifications:

• College degree preferred
• Minimum one to two+ years administrative experience
• Skilled in Mac and MS Office, including Word, Excel, PowerPoint and Outlook
• Excellent organizational skills and detail oriented
• Ability to complete tasks accurately and efficiently, prioritize, meet deadlines
• Excellent communication skills — both verbally and written — with professional phone manner
• Ability to anticipate needs, be proactive, resourceful and flexible
• Strong people skills, including the ability to work effectively with ECM partners, principals and schools
• Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments

Essential responsibilities:

• Manage phones, calendars, schedules and conference calls
• Organize meetings and appointments
• Organize project implementation goals (status reports and confirmation of tasks completed)
• Promote teamwork and work well with entire staff
• Handle other miscellaneous duties, special events and projects assigned
• Be available some weekends and evenings

Please send letter of interest and resume to: Robin@engagingcreativeminds.org

Position will be posted until filled.

About Engaging Creative Minds
The mission of Engaging Creative Minds is to inspire the creative and innovative potential of all students to achieve academically and become imaginative, adaptable, and productive adults resulting in stronger communities and an increasingly competitive South Carolina workforce.

 

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