Yeah, that jazz festival
Greenville announces downtown jazz festival

[caption id="attachment_51585" align="aligncenter" width="949"] Provided photo by Creagh Cross[/caption]
APPLICATION DEADLINE: Position open until filled
APPLICATION DEADLINE: Friday, September 30, 2022
1. Set tentative dates for the next season every spring. 2. Generate PCPA ticket set up and web site information for each concert each fall. 3. Request any needed comp tickets for donors, staff, special guests a week before the concert. 4. Generate detailed concert information for GCYO production manager and PCPA production personnel a month prior to concert. 5. At the beginning of year, hire GCYO production managers, recording/live stream specialist, ringers if needed for YAO 6. Arrange for transportation of percussion and other equipment between the Fine Arts Center and venue by GCS warehouse personnel
1. Schedule general audition dates in late spring, early fall, and January (Prelude) (consult with staff on dates) 2. Update website with audition info 3. Set up audition application process in AcceptD. 4. Set up audition schedule for younger orchestras in AcceptD 5. Send out audition communications to applicants as needed including audition results. 6. Import new students’ information into Charms Database
• CHARMS: student database1. Oversee administrative assistant who ensures all students have accurate information in our student database, bills and records payments of student fees 2. Set up and maintain student calendar 3. Annual closing of accounts and setup for new year
• Communications1. Use Charms to send out General communications with students and parents about concerts, rehearsal schedules, changes, special events, auditions, etc. 2. Maintain Remind txt message system for last minute updates, cancellations, etc.. 3. Handle individual emails about student issues, questions, etc. 4. Receive and handle any communications sent through our website info@gcyo.net email as well as voice messages sent to our GCSD phone# 864-335-3040e 5. Set up “classes” in REMIND for text messaging
• Weekly Rehearsals1. Assist staff with sectionals and seating auditions at the FAC (this can be done by assistant) 2. Visit other rehearsal sites on a regular basis. 3. Communicate with administrative staff at FAC, Wade Hampton High School (WHHS), and League Academy about room access and equipment use.
• Recruiting1. Create recruiting plan 2. Flyers for events and sending to schools 3. Attend, when able, ASTA and SCMEA events with recruiting materials 4. Work with videographer on recruiting videos
• Rehearsal Volunteers Find and manage parent volunteers for door duty at WHHS and League Academy locations. • Scholarship Program1. Review and prepare scholarship applications (in backend of GCYO.net website) for committee review 2. At the committee’s direction, have admin assistant notify recipients of the award. 3. Have admin assistant create credit in charms for participation fee assistance 4. Have admin assistant gather teacher names/address for private lessons scholarships 5. Generate checks
• Personnel• Work with education director and lead strings teacher to “hire” school district personnel for conducting and coaching positions. • Hire additional coaches using GCYO Association budget to fill spots not paid for by district. This will usually be cello and bass coaches for Phil and YAO. • Work with GSO education director David Kiser in utilizing GSO musicians for some of the coaching spots. They have budgeted funds to provide those to us free of charge. • Work with GSO education director in planning Shoulder to Shoulder concert • Maintain communication with all conductors. Concert Volunteers: • Determine chaperone needs for each concert. • Set up volunteer signups in CHARMS and send emails requesting parent sign ups. • Train volunteers at dress rehearsals.
Financial/Accounting QuickBooks or Bookkeeping Service (tbd) The Board is considering hiring a bookkeeping service to handle these tasks so the ED would not be required to. The ED would conduct oversight of bookkeeping services and continue to have primary responsibility to ensure accuracy of financial account and reporting. ED would communicate and collaborate with the Board Treasurer on all financial matters. ED would also arrange for all necessary not-for-profit filings with the IRS (Form 990) as well as with the State of SC (Annual Financial Report). • Payables: pay 1099 Contract Employees, service and supplies invoices, scholarship and financial aid payments • Receipts: deposit all receipts to appropriate bank accounts including donations, student fees, concert revenues, etc. • Manage bank accounts: checking, money market, endowment, PayPal plus petty cash. • Manage general ledger: review monthly, enter journal entries as needed • Create annual budget in collaboration with the Treasurer. • Generate monthly financial reports and review them with treasurer prior to submission to the board • Generate 1099s • Contract with CPA to do annual 990